Posted On: 2025-April-01
2 Minutes Read
Author: jack frost
Microsoft Excel is more than just a spreadsheet tool—it’s a powerhouse for organizing, analyzing, and visualizing data. Whether you’re a marketer, small business owner, student, or data enthusiast, mastering Excel can significantly improve your efficiency and decision-making.
Need to add extra rows or columns? Simply highlight the number of rows or columns you want, right-click, and choose Insert.
Save time by using the fill handle (the small square at the bottom-right of a cell) to automatically extend data, formulas, or series.
Use filters to view only specific data. Go to the Data tab and click Filter. You can also sort data alphabetically or numerically using the Sort button.
Eliminate duplicate entries by selecting your range, navigating to Data > Remove Duplicates, and choosing your criteria.
Use Paste Special to copy only values, formats, or transpose rows and columns. Right-click and choose Paste Special for more options.
Split data in a single column into multiple columns. Select the column, go to Data > Text to Columns, and choose your delimiter (like commas or spaces).
Want to apply the same formatting across multiple cells? Use the Format Painter (paintbrush icon) to copy and paste cell styles.
New Workbook: Ctrl + N (Windows) / Command + N (Mac)
Select Entire Row: Shift + Space
Select Entire Column: Ctrl + Space (Windows) / Control + Space (Mac)
Add Hyperlink: Ctrl + K (Windows) / Command + K (Mac)
Open Format Cells: Ctrl + 1 (Windows) / Command + 1 (Mac)
Autosum: Alt + = (Windows) / Command + Shift + T (Mac)
Start any formula with = and perform calculations easily:
Addition: =A1+B1
Subtraction: =A1-B1
Multiplication: =A1*B1
Division: =A1/B1
Exponents: =A1^B1
SUM: =SUM(A1:A10)
AVERAGE: =AVERAGE(A1:A10)
COUNT: =COUNT(A1:A10)
Highlight cells based on custom rules. Select your range, go to Home > Conditional Formatting, and create a rule.
Lock references with dollar signs: =$A$1 ensures both row and column remain fixed when copying the formula.
Use the ampersand to merge text:
=A1 & " " & B1 joins first and last names with a space.
Easily summarize large datasets:
Select your data range
Go to Insert > PivotTable
Drag fields into rows, columns, and values
Run logical checks in your formulas:
=IF(A1>100, "High", "Low")
Work with conditional counts and sums:
=COUNTIF(A1:A10, ">100")
=SUMIF(A1:A10, ">100")
Combine multiple conditions:
=IF(AND(A1>50, B1<100), "Yes", "No")
=IF(OR(A1>50, B1<100), "Yes", "No")
Find and retrieve data from another table:
=VLOOKUP(lookup_value, table_array, col_index_num, FALSE)
A more flexible alternative to VLOOKUP:
=INDEX(return_range, MATCH(lookup_value, lookup_range, 0))
Turn raw numbers into visual insights:
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